Employee payslip delivery is just one unexpected challenge being faced by businesses adapting to the circumstances created by COVID-19, with the payroll team and/or wider workforce working remotely in many companies. There are two primary challenges that may be faced:
- Cost and logistics around printing and distributing individual physical payslips to the workforce
- Inaccessibility of an organisation’s epayslip/HR system from outside the business IT network
Both these issues have generated the need to consider alternative distribution methods. One such solution is to email payslips to staff, either on request from the employee or across the entire business. But there are security implications with this, and although the ICO is understanding that these are extenuating circumstances, there is still an expectation for data protection guidelines set out in the GDPR to be followed.
We’ve identified three key areas for consideration, and a checklist of questions to ask when exploring this as an option.
